Back Office Assistant
Full Time • Richardson
Benefits:
- Paid Weekly
- W2
- Training & development
Full-Time | In-Office Position
Be the Operational Backbone of a Growing Team
We are seeking a highly organized, detail-oriented Back Office Assistant to support the daily financial, administrative, and HR operations of our organization. This is a key role for someone who thrives behind the scenes, enjoys keeping systems organized, and takes pride in accuracy and efficiency.
The ideal candidate is dependable, proactive, and comfortable managing multiple responsibilities across accounting, payroll support, and HR administration in a fast-paced environment.
What You’ll Do
Accounting & Financial Support
- Accurately post payments and apply cash receipts
- Support Accounts Receivable (AR) functions, including invoicing, reconciliations, and collections follow-up
- Maintain bookkeeping records and general ledger documentation
- Assist with month-end close processes and financial reporting support
Payroll Assistance
- Serve as backup support for payroll processing to ensure timely and accurate payroll completion
- Maintain payroll records and assist with audits, reporting, and compliance tasks
Human Resources Administration
- Assist with onboarding paperwork, employee files, and compliance tracking
- Support benefits administration, timekeeping, and HR reporting
- Help maintain accurate and confidential personnel records
Administrative & Operational Support
- Maintain organized financial and HR documentation
- Assist with internal reports and operational tracking
- Collaborate with team members to resolve discrepancies and improve workflows
What We’re Looking For
Required Qualifications
- 2+ years of experience in a back office, accounting, finance, payroll, or administrative support role
- Hands-on experience with:
- Cash posting
- Accounts Receivable (AR)
- Bookkeeping
- HR administration
- Payroll processing or payroll backup support
- Cash posting
- Proficiency with accounting and payroll software such as QuickBooks, ADP, Paychex, or similar systems
- Strong Microsoft Office 365 skills
- Excellent organizational skills and attention to detail
- Ability to handle sensitive and confidential information with professionalism
Preferred Qualifications
- High School Diploma or Associate’s degree in Accounting, Business, HR, or related field
- Experience working in a fast-paced or multi-entity environment
- Familiarity with employment laws and payroll compliance standards
Skills & Competencies
- Strong numerical and analytical abilities
- Excellent communication and follow-through
- Ability to prioritize and manage multiple responsibilities
- Reliable, resourceful, and team-oriented mindset
- Strong problem-solving and organizational skills
What We Offer
- Competitive compensation
- Comprehensive benefits package including medical, dental, vision, and retirement options
- Supportive and collaborative team culture
- Opportunities for professional growth and cross-functional experience
- Stable, full-time in-office position with a growing organization
This is an in-office position and requires regular on-site attendance.
Compensation: $14.00 - $18.00 per hour
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Joint Commission standards keep you and your clients safe
Continuing education supports career growth
Rewards and recognition programs
Flexible schedules including weekends & evenings
Variety of assignments to use your skills, in-home or facility-based
24/7 support and RN oversight